Nine Twenty are delighted to be partnering with their Microsoft Gold Partner in the recruitment of an Office Administrator in the heart of Glasgow on a 2 month FTC.
The successful candidate will have overall responsibility for the day to day management of the office and front of house and providing general PA support to Directors.
Duties and Responsibilities
General Office/PA Duties:
- Front of house duties including, greeting clients and answering the telephone.
- Researching and booking travel for all employees.
- Organising client and office lunches.
- Assisting in planning and organising events.
- Ensuring offices are cleaned and maintained to a high standard.
- PA support to all Directors including diary management and minute taking.
Recruitment:
- Assisting Managers with the recruitment process - arranging interviews and organising CV’s.
- Advertising and sourcing candidates for Graduate and Apprentice roles.
Finance Administration:
- Assisting bookkeeper with general finance administration and collation of monthly credit card receipts.
- Monthly invoicing – Working with bookkeeper to ensure all monthly invoices are sent and updated on CRM.
About you...
Desired Skills
- Must be able to demonstrate a high level of customer service.
- Experience of working with external suppliers and partners.
- Highly skilled in the use of all MS packages.
- Excellent time management and communication skills.
- PowerPoint experience an advantage.
- Previous HR experience an advantage.
Personal Qualities
- A self-starter who can problem solve and seek solutions, yet also knows when to ask for support.
- Flexible and able to adapt to changing deadlines
- Strong attention to detail
- Able to multi-task and work to multiple deadlines
Please click below to apply
Please note: Due to a high volume of applications, please allow up to 48 hours for feedback