HR & Accounts Assistant
East Kilbride (Hybrid – 3 days in office/2 days at home)
The Role
We are working with the leading developer of insolvency software solutions and are currently looking for a HR and Accounts Assistant to join the team and be responsible for a number of operational activities within the Business.
Responsibilities
- Accounts
- Purchase Ledger Data Processing
- Sales Ledger Data Processing
- Time critical generation of monthly Sales Invoices and ad hoc billings as they arise
- Fee calculation for client quotations
- Credit Control Review
- Provision of renewal codes to clients on account settlement
- Bacs Payment Routines and Direct Debit collections
- Foreign Payments
- Expense Routines
- Payment Allocation and Bank Reconciliation
- Financial Customer Database management (pricing formulas, contact details, emailshots)
- HR
- Supporting day to day HR operational process such as personnel records, holidays, sickness, training and development tracking, recruitment administration and issuing contracts
- Supporting the Chief Operating Officer manage wider HR processes such as salary and benchmarking modelling, payroll liaison and any third party co-ordination relating to HR matters
- Provide administrative support in terms of the execution of the performance management process, including managing timetable, communications, review of documentation and capturing moderation meeting output
- Maintain diary system for new starter ‘job chats’
- Maternity/Paternity/Sick Pay Calculations
- Ensure company procedures comply with all relevant employment legislation and liaise, when necessary, with Turnkey’s third party Employment Law partner
- Oversee exit process, conducting exit interviews and managing the employment termination process
- Provision of references
- General
- Manage internal Intranet site to ensure ongoing communications and knowledge sharing with staff in the UK and Australia
- Support any internal events providing additional hands on help when required
- Communications control for all external messaging to clients.
- Supporting Exec meetings in terms of preparation of content
- Supporting sales process in terms of quote and contract generation
- Respond to client support tickets, where applicable
- Facilities Management (ordering supplies, scheduling maintenance visits etc.)
Requirements
In order to be successful in this role, you must be an organised and innovative while adhering to strict deadlines. You will also be able to use MS Office without assistance and must be able to juggle multiple business needs simultaneously. Any knowledge or experience in the use of "Xero" or any other account package would be very beneficial in this role.
If this role is something that you would be interested in discussing, please reach out to Ricky McGarrigle on 07552845113 or e-mail rmcgarrigle@weareninetwenty.com