Office Manager - Edinburgh/Midlothian

Up to £35,000

Wednesday 1 December 2021

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A brand new role has been created in one of the leading sports digital marketing agencies in the UK and Brazil. Founded in 2014, the company now employs 20+ people across two continents, with revenues growing year on year and ambitious growth plans ahead that you would get the opportunity to be instrumental in.

The team is distributed remotely as part of a 'remote first' culture. They attract people who push themselves to improve in order to unlock their potential.

 

The Role:

This role is for someone with excellent organisational skills, an eye for detail, the ability to work independently, and who loves to help and collaborate with others.

They have undergone fast global growth and are now looking for someone who can help shape and optimise the business as they continue to scale. This is a great opportunity for someone who is progressive and wants to make a difference. This is a business where you will be heard and valued.

 

Responsibilities:

Given explosive growth and the incredible opportunity ahead of the business, they are looking for someone who can help keep the company organised, and someone who can develop, simplify and control internal policies. Key responsibilities will include:

  • Perform a Personal Assistant role for the two founders and senior leadership team, including diary management, booking travel, assisting with organisation.
  • Manage the onboarding process for new starts.
  • Arranging meetings, and minute taking when required.
  • HR tasks – including managing relationships with the outsourced HR company.
  • Basic accounting duties, including updating Xero, calculating staff and partner payments, managing staff company credit card usage, and helping with payroll.
  • Managing staff holiday allowances.
  • Managing relationships with legal and insurance partners.
  • Other ad hoc tasks related to the smooth running of the business.

Requirements:

  • Proven experience in a similar role. If you're coming from an agency or technology business, this could be the one.
  • Exceptional organisational and time management skills.
  • Excellent attention to detail with a desire to continually develop and improve processes.
  • Possess analytical, problem-solving, and decision-making skills.
  • Be competent in computer packages including Microsoft Office and accounting software such as Xero.
  • Experience of being a Personal Assistant role for C-Suite.
  • Ability to work independently and proactively, anticipating the needs of the C-Suite and ensuring smooth operation of associated business activities.

Benefits:

  • Competitive salary and a generous monthly bonus.
  • Training budget to enhance your personal and professional skills.
  • BUPA private healthcare after passing probation.
  • Phone bill contribution & brand new kit/laptop etc.
  • Working from home allowance.
  • Company pension scheme with 3% employer contribution.
  • Regular premium company social events (recent events included box tickets at York races, box tickets at Cheltenham Festival, hospitality at EURO 2020 semi-final, hospitality at Scotland v Wales in the Six-Nations)

 

Please apply below for immediate consideration or get in touch. Due to a high volume of applications, only successful candidates will be contacted.

E: bfraser@weareninetwenty.com

T: 0141 231 1260